Technology designed for Virtual, Hybrid and In-person Events

Innovate. Adapt. Transform your business

Virtual.           Hybrid.            In-Person.

Technology is driving change and knowing how to host digital events successfully has never been more strategically critical. We are virtual conferencing specialists and we are delivering more engaging online experiences every day.

How much could you and your organisation benefit from automated processes to reduce leg work? With proper planning, you can measure the impact of your events against all your commercial drivers including impact on sales, on lead generation, on ROI, on brand awareness, on attendee satisfaction levels and so much more.

In a changing events world,our technology and people who know how to use it can give you all the tools you need to meet the needs of you and your business.

We call out technology ‘The Porter’ because it does all the hard work for you so all you need to do is tell us about your next project and we’ll tell you how you and your business can start benefitting straight away.

What can ‘The Porter’ Technology do?

  • Delegate registration Services

  • Virtual conference production

  • Hybrid conference production

  • Congress accommodation

  • Event website and Event Apps

  • Groups management
  • Corporate meeting planning
  • Event marketing

  • Event insights

  • Event room block management

  • Onsite services

  • Venue sourcing
  • Congress management

How can ‘The Porter’ be good for your business?

  • Automation of operational processes

  • Increase virtual event engagement
  • Improved ROI

  • Compliance to company policy

  • Cost reduction and budget setting

  • Enhance the delegate experience

  • Increased efficiency/productivity

  • Leveraged cost savings

  • Integration with other technologies

  • Increase data security and regulatory compliance

  • Make your events and organisation processes current and relevant

Applications

  • National and International Congress

  • Company conferences

  • Strategic meetings programmes

  • Sporting events

  • Exhibitions

  • Training programmes

Case Study

Reduce costs / Increase engagement with a ‘wow factor’ / Transform operational efficiency

This leading UK corporate client were looking to improve the way they administer their annual conference for 1,000 staff.  A combined service was required to deliver their goals for attendees who were based nationally.

Their primary goal was to reduce their time spent on registration services in a cost-effective manner and to create a ‘wow factor’ by delivering the registration and pre-event information in a new and exciting way. Their other goals also included:

  • To have all registration and bookable items via an online booking link
  • To have access to online live reporting
  • To consolidate suppliers and use one company for all event aspects
  • To have offline support from a dedicated team.

We designed, built and delivered all online services for registration and all delegate needs, agenda creation, mobile app and event website. Onsite registration and badging were set up for use onsite and accessible to the organiser. Delegates could register for the conference with the minimum of fuss through the use of ‘Beacons’.

Based on the clients brief provided, MICE Concierge were able to deliver the following services:

  • Building of event website
  • Creation of online registration process with company specific registration criteria, to integrate with client internal CRM
  • Assistance with travel booking and arrangements
  • Support with delegate management and queries
  • Direct assistance with amendments and cancellations
  • Set up of discounting functionality
  • Creation of live reporting portal
  • Agenda creation
  • Set up of event APP
  • Onsite registration management
  • Badging

The client successfully ran the first online registration programme for their event, and it was a huge success. Delegate satisfaction levels were increased and the reduction in the work needed to be undertaken by the client allowed them time to concentrate on the content aspects of the conference organisation. Digital sign in to the event also made the check in process run smoother. They achieved all their original goals and will be continuing with the online registration process for all future events.

Just used the easiest booking system ever…well done!

Phil Harrison – Managing Director